Newcastle Hospitals Charity began a new approach to monitoring and evaluation in May 2023 – informed by the NHS Charities Together Monitoring and Evaluation Toolkit. The initial aims were to provide:
- Ongoing evaluation that provides assurance that proposals are being undertaken as expected and as outlined in the initial proposal application
- Measurement of both the intended and unintended benefits of the charity’s proposal funding
- Demonstration of the impact of funding to wider audiences
Our monitoring and evaluation model is based on the level of funding requested. Recipients of funding will be asked to:
| Funding value | Evaluation information requested |
| Small proposals (£0-£5,000) | Short survey six months after the initiation of the project asking for: – Numbers of beneficiaries supported by the project – Initial feedback of the project’s implementation and early impact – Expenditure report – Quotes from beneficiaries, both patient and/or staff Optional: – Photographs/videos of the project ‘in action’ – Art/drawings/paintings from recipients if appropriate |
| Medium proposals: above £5,001 to £20,000 | As above but the following is now required and not optional: – Photographs/videos of the project ‘in action’ Optional: – Art/drawings/paintings from recipients if appropriate |
| Large proposals: above £20,000 | Requirements will be bespoke and documented in the funding agreement: – Requirement to provide interim reports to include both qualitative (testimonies from staff/patients, evidence gleaned based on the ambitions of the project) and quantitative (numbers of beneficiaries, numbers of sessions facilitated, etc) data. Research: Where the Charity makes a ‘large’ or ‘very’ large proposal for a formal research project, as above plus: – Final versions of any publications – An end of proposal one-page ‘laymen’s terms’ summary – Commitment to send us a short report three years after the end of the proposal |
The charity reserves the right to cancel or withdraw funding on the basis of non-compliance with acknowledgment and monitoring requirements or other indicators of lack of progress (i.e. low level of expenditure in relation to the timescales agreed for a grant).
Failure to work with the charity as needed when reporting on previous funding provided may be taken into account in the assessment of future proposals.
Return to Newcastle Hospitals Charity funding guidance page Go to Funding and Partnerships main page
