Once a proposal is approved, an email will be sent from the funding and partnerships team setting out details of the funding including details of how this will be paid, how the funding should be acknowledged, and monitoring and reporting requirements. Each approved proposal will be given an ‘end of funding’ date by which it is expected that funds will be fully expended.
Funding agreements
Where charitable funding of a value which is over £20,000 is provided, a funding agreement will be drawn up setting out the rights and responsibilities of both parties during the period of charitable support.
Payment of funding
Funding will be paid using one of the following approaches:
- Internal funding of up to £5,000 – funds are transferred to a trust cost centre, with the person who submitted the proposal to charity managing expenditure with the support of their directorate’s finance team. All trust policies, procedures, standing financial instructions/standing orders and scheme of delegation are followed relating to any expenditure within the award.
- Internal funding of over £5,000 – funds are retained within the Charity Finance team who manage expenditure on behalf of the applicant (including the paying of invoices and the administration of staffing costs).
- External funding – funding to external charities are paid by bank transfer and may be paid on an instalments basis. In line with good funding practice, payments are generally made in advance of delivery.
Acknowledgement
All funding recipients will be asked to acknowledge and publicise the Charity’s support, in a way that is proportionate to the size and nature of the funding.
Spending charitable funding
Unless agreed otherwise all charitable funding must be spent within 24 months of funding being agreed. Any funding not used at the end of this period may be reclaimed by the charity unless an extension is agreed.
Return to Newcastle Hospitals Charity funding guidance page Go to Funding and Partnerships main page
